User Guide Menu Create an EventCreate a Travel Element - Ground

Create a Travel Element - Ground

In order to add flight and/or ground transportation information you must create a Travel/Ground Element.  

Select which "Type of Travel" you'd like to create - Air or Ground Transportation.  Remember, if you need to include both flight and ground transportation information in your itinerary you'll need to create a separate Element for each!

You can also set a limit on how much inventory is available by clicking the "Inventory available" button.  It sets a quantity limit for that Element so you can track inventory.

After selecting Ground Transportation, enter the Ground Company name from the auto-populated pull down menu.  The Contact Phone Number will auto-populate as well.  You can also choose to simply type the name and phone numbers in, without using the auto-populated data.

Note: Contact Phone Number is not a required field.

Each Ground Transportation Element will be tied to a "Direction of Travel".

Arrival - This is for any ground transportation needed when arriving to an event and the date and time will always be tied to each guests' flight information.  The "Start Location" for an Arrival will always default to the Airport, but you can specify the "Pickup Info".

You can also give your guests further instructions with "Additional Details".  

Departure - This is for any ground transportation needed when departing at the end of an event and the date and time will always be tied to each guests' flight information.  The "End Location" will always default to the Airport, but you can specify the "Drop off Info" and the "Pickup Time" (in number of hours before each guests' individual flight departure time).  You can also edit the pickup info in each guests' individual profile in the event that a  guest needs to be picked up earlier or later than most others in the group.  

Other - This is for any ground transportation needed during the event.  Because this is not tied to flight information, you will need to specify the date and time of the ground transfer, along with the start and end locations.  

All completed Elements will appear under the "Elements" header.

Don't forget to Save Element & Continue!